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➢ Save Money, NCOA in Advance
Save Money!Are you recycling too many leftover pieces following your mailing?

When there are hundreds (or even thousands) of duplicates, this can significantly throw off your count. We can process your address lists in advance to remove duplicates and undeliverable addresses found during NCOA, then we will return a final mailing quantity so you know how much material to order.

View our Mailing Guidelines for more information.
2015-03-16

➢ Labor for Flats Price Adjustment ($14 per thousand)
If a mailpiece is considered a flat, a labor charge is applied due to the extra labor required compared to processing letters. Previously, there were two different charges depending on page count of the flat ($5 or $10 per thousand), however all flats now receive the same new rate. For more information, please reference Code 18 on our BMC Billing Service Codes PDF.
2015-03-16

➢ Letter Folding Now Available
The Bulk Mail Center has a tabletop folding machine for generic half-folds (bi-fold) and C-Folds (letter-style folding) using standard copy paper. The cost is $20 per thousand pieces ($20 minimum charge for orders less than 1,000 pieces). View our F.A.Q. for more information.

2015-01-02

View Detailed Mail Services Rates
You can view more detailed rate explanations here. We also have convenient links in the left-side menu for "Mail Services Rates" and "USPS Bulk Rates". Noted below are the few items that have recently been adjusted:

Tab machine cost for triple tabbing or oblong tabbing has a minimum charge of $25 due to setup time required (otherwise $10/thousand). This is done on separate machine prior to addressing.
Inkjet addressing cost triples if spraying 3+ items (address + return address + permit + custom message + ancillary endorsement) due to extra ink usage.
Minimum Machine Sealing cost lowered to $25 (i.e., if #10 envelopes delivered pre-stuffed but not sealed--with flaps folded down--BMC can machine seal them. Cost used to be same $40 fee as minimum inserting+sealing).
Envelope costs now vary by size and are based on vendor costs (all used to be $35/thousand)
    #10 Envelopes (lowered to $25 per thousand)
    6” x 9” Envelopes (remains $35 per thousand)
    9” x 12” Envelopes (increased to $60 per thousand)
Hand Sealing: if only manually sealing envelopes, subject to minimum manual sealing fee of $30 rather than $40/thousand rate applied when also hand inserting enclosures. (i.e., to manually glue 700 envelopes delivered pre-stuffed but not sealed, cost is minimum $30).
2014-05-15

Postal Rate Increase - January 26th, 2014
Postal rates increased a few cents per piece on 1/26/14. Click here to view rate changes, and keep in mind that presort discounts will still be applied to get lower rates if we can apply barcodes.
2014-01-16

* Network Outage * Thursday Afternoon/Evening, 8/15/2013
There is a scheduled network outage at the UW-Extension Bulk Mail Center today beginning at 4 PM and spanning several hours. During this time there may be issues with receiving job orders and file uploads via our website. If possible, please postpone your orders and file uploads until tomorrow or send us an email at postal.bulk@uwex.edu to inform us of your activity so that we may verify everything has been received.

Thank you for your cooperation and your patronage.

2013-08-15

Does Your Old Design Template Still Meet USPS Regulations?
The USPS self-mailer regulations that went into effect in January 2013 have caused some of the printed material that arrives to us to be deemed non-machinable, which could cost 54.6 cents a piece to mail!

We want to prevent everyone from having to pay those high non-machinable postage expenses, so feel free to check your designs (address panel orientation/layout, thickness of material, paper weight, location of folds, number of panels, oblongs, etc.) by calling us at 262-9973 or emailing us at postal.bulk@uwex.edu.

* We also recommend using these other great resources:

USPS Domestic Mail Manual (DMM)
RIBBS
Madison Business Mail Entry (BMEU) - Call 608-246-1237 to speak with a clerk

Please see our F.A.Q. for more information about self-mailer regulations.

2013-07-01

Our F. A. Q. Section Has Been Updated!
We have updated our Frequently Asked Questions section to include many of the answers to your University of Wisconsin-Extension Mail Services questions. We hope you find this information helpful, but please feel welcome to contact us.

We look forward to working with you!

2013-05-22

New Self-Mailer Requirements - January 2013
There are several important changes to requirements for self-mailers (self-mailers are folded pieces that are letter-sized, not mailed in envelopes, and do not have a binding). If it has staples in the fold, it is defined as a booklet, not a self-mailer, and booklets will still require three tabs. The main changes are below, but for a full list of new requirements, see: FSMReference.pdf

1. The final folded panel must create the NON-ADDRESS SIDE of the mailpiece (for example, brochures have separate panels, where sheets of paper are folded and each folded section is a separate panel. That final flap that is folded over must be the NON-Address side). NOTE: A single page 8.5"x11" sheet that is bi-folded is ok to mail with two tabs on the top edge.

2. The final fold must be on the bottom edge (previously, self-mailers were allowed to have the fold on the top edge if the bottom was secured with two tabs).

3. Self-Mailers require two tabs on the top edge (previously required only one tab). Tabs cannot be perforated.

4. The maximum letter size is 6" x 10 1/2". (minimum letter size is 3.5"x5").

5. Quarter-Fold Self-Mailers: the first fold must be LEADING edge, and the final fold must be the BOTTOM edge.

Please feel free to contact us at 262-9973 or postal.bulk@uwex.edu if you ever have questions about whether your design complies with the new postal regulations. If the piece is deemed non-machinable, it can be subject to postage rates of .52 cents a piece.

2012-10-08

Basic Postcard/Self-Mailer Thickness Guidelines
Small Postcard 4.25" x 6" = .007" thick (at least 65# card stock)
Oversized Postcard 5.5" x 8.5" = .009" thick (80# or higher card stock)
Self-Mailer larger than 4.25" x 6" - .009" thick (80# or higher card stock)
*If postcard is too thin, it will be subject to non-machinable postage rates of .52 cents a piece.
2012-10-08

New Postal Regulations - January 2013
In addition to the USPS requiring the Intelligent Mail Barcode for automation prices starting in January 2013, there are also a few small changes to requirements for self-mailers (self-mailers are folded pieces that are letter-sized, not mailed in envelopes, and do not have a binding). If it has staples in the fold, it is defined as a booklet, not a self-mailer, and booklets will still require three tabs.

New Self-Mailer Requirements for January 2013:

1. Final fold can no longer be on the top edge. The final fold must be on the bottom edge (previously, self-mailers were allowed to have the fold on the top edge if the bottom was secured with two tabs - this will no longer be allowed).

2. Self-Mailers will now require two tabs on the top edge (previously required only one tab).

3. The maximum length of self-mailers (and regular letters) is being reduced from 11 1/2" to 10 1/2". The new maximum letter size will be 6 1/8" x 10 1/2".

Please feel free to contact us at 262-9973 or postal@bulk.uwex.edu if you ever have questions about whether your design complies with the new postal regulations.
2012-10-05

Basic Postcard/Self-Mailer Thickness Guidelines
Small Postcard 4 1/4" x 6" = .007" thick

Oversized Postcard 5.5" x 8.5" = .009" thick

Self-Mailer larger than 4.25" x 6" - .009" thick
If the piece is too thin and deemed non-machinable, it can be subject to postage rates of .52 cents a piece.
2012-10-05

Updates to Billing Summary
File Processing
Two prior billing codes have been merged into a single charge, and this is primarily a label change to simplify each billing statement. *The cost will remain the same in almost all instances. The “Presort” fee and “Bar Code” fee were each $5.00 per thousand addresses; these two charges are simply being combined under the single title of “File Processing”, so now the total charge is $10 per thousand addresses.

*Mailing to foreign addresses previously lowered the barcode fee slightly since those pieces were not barcoded.

Foreign File Processing
Processing files that request 10 or more foreign records to be mailed will be subject to a flat $25 fee since foreign lists need to be processed and addressed separately from the domestic portion of the job.

The charge for hand tabbing is $50 per 1,000 tabs applied by hand (if 50 or more tabs needed). Foreign tabbing requirements differ from domestic, and often the foreign pieces are tabbed by hand due to the time/cost to set up the tab machine for multiple passes. Foreign mail pieces often require three tabs (one on each open end) plus a 4th tab to cover up the pre-printed permit.

2012-10-05

Triple-Tab Fee Starts July 2012
As of August 2009, the United States Postal Service began requiring three 1½ tabs on all mail pieces that contain staples in the binding. Since that time, UW-Extension Bulk Mail Center has been absorbing the additional labor cost involved with the process of triple-tabbing material, which requires us to run each mail piece through the tabbing machine before it can then be ran through a second machine for address labeling. The only charge to customers has been for the material cost of the tabs themselves, not the time involved with running 3-tab pieces through separately. Beginning July 1, 2012, UW-Extension Bulk Mail Center will start charging $10 per thousand pieces of mail that need to be triple-tabbed to help cover the additional time involved with this extra process.

You can save on the additional tabbing fee by working with your mail piece designers to try and eliminate any staples from the binding. If you can develop self-mailers without staples, then these can be single-tabbed at the same time as we machine address the pieces, meaning you’ll only be charged the material cost of the tabs. Please feel free to contact us if you have any further questions about the 3-tab requirements. Thank you.
2012-06-29

TO ALL BULK MAIL CUSTOMERS WHO LABEL THEIR OWN BULK MAILINGS
  1. THE POST OFFICE IS NOW REQUIRING THOSE LABELING THEIR OWN BULK MAILINGS TO HAVE THEIR ADDRESS DATABASE OR LABELS "MOVE UPDATE COMPLIANT". IF YOUR DATABASE HAS BEEN CHECKED BY BULK MAIL WITHIN THE PAST 95 DAYS, YOUR ADDRESSES ARE OK. IF IT HAS NOT BEEN CHECKED THROUGH NCOA (NATIONAL CHANGE OF ADDRESS) THEN YOUR MAIL PIECE MUST CARRY AN ANCILLORY ENDORSEMENT. THERE ARE 5 OF THESE ENDORSEMENTS.
    • ADDRESS SERVICE REQUESTED
    • RETURN SERVICE REQUESTED
    • CHANGE SERVICE REQUESTED
    • FORWARDING SERVICE REQUESTED
    • TEMP-RETURN SERVICE REQUESTED (for temporary addresses)
    THE FIRST FOUR ENDORSEMENTS HAVE A CHARGE (1ST CLASS POSTAGE + WEIGHTED FEE) FOR THOSE PIECES OR ADDRESSES RETURNED TO YOU. IF THE ENDORSEMENT IS NOT ON THESE MAIL PIECES. THE NON-PROFIT OR STANDARD POSTAGE WILL GO UP AN ADDITIONAL $0.07 PER PIECE.
2010-01-10

NEW STANDARDS FOR LETTER SIZED BOOKLETS
There are new standard for letter sized booklets begining on SEPT 9, 2009. All letter sized booklets will be required to be tabbed 3 times. Be aware that this will add to your processing time for this type of mail piece. The new standards are found at Booklet Standards
2009-07-27

TO ALL CUSTOMERS WHO DESIGN AND/OR LABEL THEIR OWN FLAT SIZED MAILINGS
For the past year we have been trying to notify all of our customers who do flat sized mailings about the new Flat regulations. As of Monday June 8th, if flats are not labeled according to the new regulations, they will be bumped up to 1st class mail. Flat books/catalogs must have the bound edge on the right hand side of the mail panel and the mail panel should be at the top of the mail piece. On flat sized envelopes if they are landscape design, the address label should be placed on the right hand side of the envelope (see the pdf). if the envelope is portrait designed, the mail panel should be at the top of the envelope. Please call if you have any questions. Bob 5-2256
Flat.doc   Flat.pdf
2009-06-05

New Postal Rates as of May 11, 2009
Click Here
2009-04-07

SORRY FOR THE INCONVENIENCE
OUR SERVER WILL BE DOWN AS OF 12:30PM OCTOBER 9TH UNTIL NOON OCTOBER 10TH, TO UNDERGO AN UPGRADE TO OUR SYSTEM. WE ARE SORRY FOR ANY INCONVENIENCE. PLEASE CALL 265-2256 WITH QUESTIONS.
2008-10-08

SORRY FOR THE INCONVENIENCE
OUR SERVER WILL BE DOWN FOR MAINTENANCE FROM 5:00PM FRIDAY 7/18/2008 UNTIL 5:00PM SUNDAY 7/20/2008.
2008-07-18

May Rate Case Changes
Click here for information about the upcoming rate case changes.
2008-02-28

NEW POSTAL RATES IN EFFECT ON MAY 14, 2007
New Postal Rates will be in effect beginning on May 14th 2007. Please click the link to view the new rates. New Postal Rates
2007-03-22

USPS RATE CASE - MAILING BASICS AND BEYOND SEMINAR
  • Has the Rate Case rumors left you with unanswered questions?
  • The Greater Madison Area Postal Customer Council is presenting a seminar on Wednesday, November 8, 2006
  • from 7:45 am to 3:15 pm at American Family Insurance Auditorium.
  • For schedule and registration information:
  • Click Here
2006-10-10

POSSIBLE RATE INCREASE - 2007
  1. This is just a notice of a possible rate increase slated for June 2007
  2. This increase may be in the 5% to 18% range. To manage all classes of mail.
  3. It would also cover the increased fuel charges needed to move the mail.
  4. Please keep this in mind when planning future budgets.
2006-04-26

NEW NON-PROFIT POSTAGE RATES
The new Postage Rates for Non-Profit Mailings are posted in this USPS pdf file. Please check on pages 4 and 5 for the new information. Any Questions, please call 2-9973 or 5-2256

Click Here

2005-12-22

NCOA Service Interruption
  • Our NCOA (National Change of Address) service may be interrupted for a few days, beginning on October 1, 2005. DoIT is putting a new system in place and hopes there will be no inconvenience to our customers. We will resume sending your files through NCOA service as soon as they resume operation. Thanks for your patience.
2005-09-23

NOTICE TO WORD OR WORDPERFECT DOCUMENTS
AS OF SEPTEMBER 19TH 2005, BULK MAIL CAN NO LONGER ACCEPT FILES IN WORDPERFECT OR MICROSOFT WORD UNLESS ALL RECORDS IN THOSE FILES ARE UNIFORM IN LAYOUT. SOME FILES HAVE BEEN COMING IN WITH 3 LINE LAYOUTS MIXES WITH 4 AND 5 LINE LAYOUTS. IF EVEN ONE RECORD IN YOUR FILE HAS A FIVE LINE LAYOUT: NAME_LINE, TITLE, FIRM OR COMPANY, ADDRESS, CITY STATE AND ZIP THEN ALL RECORDS MUST HAVE ALL FIVE FIELDS, EVEN IF THOSE FIELDS ARE BLANK. ALL RECORDS NEED TO BE UNIFORM. BULK MAIL NO LONGER HAS THE RESOURCES TO EDIT THESE TYPES OF RECORDS. EDITING CAN BE VERY TIME CONSUMING FOR THESE TYPES OF FILES. IF YOU HAVE QUESTIONS ABOUT THESE TYPES OF DATABASES PLEASE CALL BULK MAIL AT 2-9973 OR 5-2256. THANK YOU FOR YOUR ATTENTION IN THIS MATTER.
2005-09-19

National Postal Customer Council Day
National Postal Customer Council Day is coming!!! The Five Lakeland PCC's invite you to attend National PCC Day with Postmaster General Jack Potter on September 14, 2005 please visit the NPCC Day website at www.nationalpccday.org for more details and registration. Hope to see you there!!!
2005-05-19

PROPOSED NON-PROFIT POSTAL RATES
Click Here
2005-04-28

NEW SERVICE AT BULK MAIL
  • Bulk Mail is offering you a new service. Flat piece inserting. We now have an inserter that will insert your flat pieces so you can avoid those costly hand labor charges.

  • Acceptable insert sizes:
  • Minimum 5 1/2 in X 3 1/8 in
  • Maximum 11 in X 8 1/2 in
  • Maximum Thickness 1/4 in

  • Please!!! No "Z" folded material.

  • Acceptable envelope sizes:
  • Minimum 6 1/2 in X 3 3/8 in
  • Maximum 12 5/2 in X 9 1/2 in

  • The envelope flap will need to run the LENGTH of the envelope and have a depth of 1 to 3 inches maximum. Please call us for a sample envelope.

  • We can also spray on your return address.

  • Bulk Mail will have a limited supply of BMC Flat 9 X 12 envelopes on hand. If you need 2000 or more BMC Flat Envelopes, please call us TWO WEEKS in advance to make sure we have enough envelopes on hand.

  • For additional information, please call Carla Patterson 2-9973
2003-05-09

EXPRESS MESSAGING
SOMETHING NEW FROM UWEX MAIL SERVICES

Here's an example of UWEX Mail Services latest messaging tool.

We now produce postcards.

If you would like to send an "express" notice, a pre-mailer, a follow-up - or whatever more effectively conveys your message, we can now "express" that message. Your postcard is printed, addressed (including return address & indicia) and mailed in one process.

You can create and send us the message and address database (using the current BMC web page order form), we supply the (4"X 5") card, print (in a variety of colors), address and mail. It's as simple as that.

The cost is only $95 per thousand (less than .10 cents each - min $95), excluding postage.

For additional information call Pat Emmons at 262-7659.
2003-04-01

AS OF JANUARY 21 2003
Extension Mail is no longer accepting DOCUMATCH JOBS
2003-01-21

Proposed postal rate changes
The USPS will be raising postage rates on June 30, 2002. Here are the current rates and the proposed increases.

2002-04-16

Spee Dee Shipping
Spee Dee shipping is now available at UW-Extension mail services. You can save up to 20% off your shipping cost. For more information call Pat Emmons at 262-7659.
2002-02-19

View Bulk Mail charges on-line
You can now view bulk mail charges on-line. Click 'My Account Details' to the left and then click on the 'My Order History' button.
2001-10-22

When using the online order form...
Please avoid using punctuation (commas, quotes, etc) when filling out Service Order forms online.
2001-06-26

Welcome to Our New Site!!
The new process to submit a job is:
  • New Users register or login
  • Goto Order Services and select the type of service
  • For Bulk Mailings you must create a billing account
  • After a billing account is selected fill out specific job information
In order to upload files
  • New Users register or Login
  • Goto Order Services and click Upload a File
  • Select the file to upload using the Browse button and Submit
  • Repeat form for each file to be sent
2001-05-06

Media Format Changes
UWEX Mail Services no longer accepts mailing lists on nine-track tapes. Mailing lists can be uploaded through this website, sent via FTP, or on floppy disk (3-1/2" floppy or ZIP disk). Contact Bob S. at 265-2256 with any questions.
2001-04-05

International Mail
International mail services are now being offered to all U.W. departments at big savings. Please contact Pat Emmons at 262-7659
2001-04-05

**NOTICE** - Cooperative Mailings
Important information regarding Cooperative Mailings
2001-04-05



 
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