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➢ Save Money, NCOA in Advance
Save Money!Are you recycling too many leftover pieces following your mailing?

When there are hundreds (or even thousands) of duplicates, this can significantly throw off your count. We can process your address lists in advance to remove duplicates and undeliverable addresses found during NCOA, then we will return a final mailing quantity so you know how much material to order.

View our Mailing Guidelines for more information.
2015-03-16

➢ Labor for Flats Price Adjustment ($14 per thousand)
If a mailpiece is considered a flat, a labor charge is applied due to the extra labor required compared to processing letters. Previously, there were two different charges depending on page count of the flat ($5 or $10 per thousand), however all flats now receive the same new rate. For more information, please reference Code 18 on our BMC Billing Service Codes PDF.
2015-03-16

➢ Letter Folding Now Available
The Bulk Mail Center has a tabletop folding machine for generic half-folds (bi-fold) and C-Folds (letter-style folding) using standard copy paper. The cost is $20 per thousand pieces ($20 minimum charge for orders less than 1,000 pieces). View our F.A.Q. for more information.

2015-01-02

View Detailed Mail Services Rates
You can view more detailed rate explanations here. We also have convenient links in the left-side menu for "Mail Services Rates" and "USPS Bulk Rates". Noted below are the few items that have recently been adjusted:

Tab machine cost for triple tabbing or oblong tabbing has a minimum charge of $25 due to setup time required (otherwise $10/thousand). This is done on separate machine prior to addressing.
Inkjet addressing cost triples if spraying 3+ items (address + return address + permit + custom message + ancillary endorsement) due to extra ink usage.
Minimum Machine Sealing cost lowered to $25 (i.e., if #10 envelopes delivered pre-stuffed but not sealed--with flaps folded down--BMC can machine seal them. Cost used to be same $40 fee as minimum inserting+sealing).
Envelope costs now vary by size and are based on vendor costs (all used to be $35/thousand)
    #10 Envelopes (lowered to $25 per thousand)
    6” x 9” Envelopes (remains $35 per thousand)
    9” x 12” Envelopes (increased to $60 per thousand)
Hand Sealing: if only manually sealing envelopes, subject to minimum manual sealing fee of $30 rather than $40/thousand rate applied when also hand inserting enclosures. (i.e., to manually glue 700 envelopes delivered pre-stuffed but not sealed, cost is minimum $30).
2014-05-15

Postal Rate Increase - January 26th, 2014
Postal rates increased a few cents per piece on 1/26/14. Click here to view rate changes, and keep in mind that presort discounts will still be applied to get lower rates if we can apply barcodes.
2014-01-16

* Network Outage * Thursday Afternoon/Evening, 8/15/2013
There is a scheduled network outage at the UW-Extension Bulk Mail Center today beginning at 4 PM and spanning several hours. During this time there may be issues with receiving job orders and file uploads via our website. If possible, please postpone your orders and file uploads until tomorrow or send us an email at postal.bulk@uwex.edu to inform us of your activity so that we may verify everything has been received.

Thank you for your cooperation and your patronage.

2013-08-15

Does Your Old Design Template Still Meet USPS Regulations?
The USPS self-mailer regulations that went into effect in January 2013 have caused some of the printed material that arrives to us to be deemed non-machinable, which could cost 54.6 cents a piece to mail!

We want to prevent everyone from having to pay those high non-machinable postage expenses, so feel free to check your designs (address panel orientation/layout, thickness of material, paper weight, location of folds, number of panels, oblongs, etc.) by calling us at 262-9973 or emailing us at postal.bulk@uwex.edu.

* We also recommend using these other great resources:

USPS Domestic Mail Manual (DMM)
RIBBS
Madison Business Mail Entry (BMEU) - Call 608-246-1237 to speak with a clerk

Please see our F.A.Q. for more information about self-mailer regulations.

2013-07-01

Our F. A. Q. Section Has Been Updated!
We have updated our Frequently Asked Questions section to include many of the answers to your University of Wisconsin-Extension Mail Services questions. We hope you find this information helpful, but please feel welcome to contact us.

We look forward to working with you!

2013-05-22

New Self-Mailer Requirements - January 2013
There are several important changes to requirements for self-mailers (self-mailers are folded pieces that are letter-sized, not mailed in envelopes, and do not have a binding). If it has staples in the fold, it is defined as a booklet, not a self-mailer, and booklets will still require three tabs. The main changes are below, but for a full list of new requirements, see: FSMReference.pdf

1. The final folded panel must create the NON-ADDRESS SIDE of the mailpiece (for example, brochures have separate panels, where sheets of paper are folded and each folded section is a separate panel. That final flap that is folded over must be the NON-Address side). NOTE: A single page 8.5"x11" sheet that is bi-folded is ok to mail with two tabs on the top edge.

2. The final fold must be on the bottom edge (previously, self-mailers were allowed to have the fold on the top edge if the bottom was secured with two tabs).

3. Self-Mailers require two tabs on the top edge (previously required only one tab). Tabs cannot be perforated.

4. The maximum letter size is 6" x 10 1/2". (minimum letter size is 3.5"x5").

5. Quarter-Fold Self-Mailers: the first fold must be LEADING edge, and the final fold must be the BOTTOM edge.

Please feel free to contact us at 262-9973 or postal.bulk@uwex.edu if you ever have questions about whether your design complies with the new postal regulations. If the piece is deemed non-machinable, it can be subject to postage rates of .52 cents a piece.

2012-10-08

Basic Postcard/Self-Mailer Thickness Guidelines
Small Postcard 4.25" x 6" = .007" thick (at least 65# card stock)
Oversized Postcard 5.5" x 8.5" = .009" thick (80# or higher card stock)
Self-Mailer larger than 4.25" x 6" - .009" thick (80# or higher card stock)
*If postcard is too thin, it will be subject to non-machinable postage rates of .52 cents a piece.
2012-10-08

New Postal Regulations - January 2013
In addition to the USPS requiring the Intelligent Mail Barcode for automation prices starting in January 2013, there are also a few small changes to requirements for self-mailers (self-mailers are folded pieces that are letter-sized, not mailed in envelopes, and do not have a binding). If it has staples in the fold, it is defined as a booklet, not a self-mailer, and booklets will still require three tabs.

New Self-Mailer Requirements for January 2013:

1. Final fold can no longer be on the top edge. The final fold must be on the bottom edge (previously, self-mailers were allowed to have the fold on the top edge if the bottom was secured with two tabs - this will no longer be allowed).

2. Self-Mailers will now require two tabs on the top edge (previously required only one tab).

3. The maximum length of self-mailers (and regular letters) is being reduced from 11 1/2" to 10 1/2". The new maximum letter size will be 6 1/8" x 10 1/2".

Please feel free to contact us at 262-9973 or postal@bulk.uwex.edu if you ever have questions about whether your design complies with the new postal regulations.
2012-10-05

Basic Postcard/Self-Mailer Thickness Guidelines
Small Postcard 4 1/4" x 6" = .007" thick

Oversized Postcard 5.5" x 8.5" = .009" thick

Self-Mailer larger than 4.25" x 6" - .009" thick
If the piece is too thin and deemed non-machinable, it can be subject to postage rates of .52 cents a piece.
2012-10-05

Updates to Billing Summary
File Processing
Two prior billing codes have been merged into a single charge, and this is primarily a label change to simplify each billing statement. *The cost will remain the same in almost all instances. The “Presort” fee and “Bar Code” fee were each $5.00 per thousand addresses; these two charges are simply being combined under the single title of “File Processing”, so now the total charge is $10 per thousand addresses.

*Mailing to foreign addresses previously lowered the barcode fee slightly since those pieces were not barcoded.

Foreign File Processing
Processing files that request 10 or more foreign records to be mailed will be subject to a flat $25 fee since foreign lists need to be processed and addressed separately from the domestic portion of the job.

The charge for hand tabbing is $50 per 1,000 tabs applied by hand (if 50 or more tabs needed). Foreign tabbing requirements differ from domestic, and often the foreign pieces are tabbed by hand due to the time/cost to set up the tab machine for multiple passes. Foreign mail pieces often require three tabs (one on each open end) plus a 4th tab to cover up the pre-printed permit.

2012-10-05

Triple-Tab Fee Starts July 2012
As of August 2009, the United States Postal Service began requiring three 1½ tabs on all mail pieces that contain staples in the binding. Since that time, UW-Extension Bulk Mail Center has been absorbing the additional labor cost involved with the process of triple-tabbing material, which requires us to run each mail piece through the tabbing machine before it can then be ran through a second machine for address labeling. The only charge to customers has been for the material cost of the tabs themselves, not the time involved with running 3-tab pieces through separately. Beginning July 1, 2012, UW-Extension Bulk Mail Center will start charging $10 per thousand pieces of mail that need to be triple-tabbed to help cover the additional time involved with this extra process.

You can save on the additional tabbing fee by working with your mail piece designers to try and eliminate any staples from the binding. If you can develop self-mailers without staples, then these can be single-tabbed at the same time as we machine address the pieces, meaning you’ll only be charged the material cost of the tabs. Please feel free to contact us if you have any further questions about the 3-tab requirements. Thank you.
2012-06-29

TO ALL BULK MAIL CUSTOMERS WHO LABEL THEIR OWN BULK MAILINGS
  1. THE POST OFFICE IS NOW REQUIRING THOSE LABELING THEIR OWN BULK MAILINGS TO HAVE THEIR ADDRESS DATABASE OR LABELS "MOVE UPDATE COMPLIANT". IF YOUR DATABASE HAS BEEN CHECKED BY BULK MAIL WITHIN THE PAST 95 DAYS, YOUR ADDRESSES ARE OK. IF IT HAS NOT BEEN CHECKED THROUGH NCOA (NATIONAL CHANGE OF ADDRESS) THEN YOUR MAIL PIECE MUST CARRY AN ANCILLORY ENDORSEMENT. THERE ARE 5 OF THESE ENDORSEMENTS.
    • ADDRESS SERVICE REQUESTED
    • RETURN SERVICE REQUESTED
    • CHANGE SERVICE REQUESTED
    • FORWARDING SERVICE REQUESTED
    • TEMP-RETURN SERVICE REQUESTED (for temporary addresses)
    THE FIRST FOUR ENDORSEMENTS HAVE A CHARGE (1ST CLASS POSTAGE + WEIGHTED FEE) FOR THOSE PIECES OR ADDRESSES RETURNED TO YOU. IF THE ENDORSEMENT IS NOT ON THESE MAIL PIECES. THE NON-PROFIT OR STANDARD POSTAGE WILL GO UP AN ADDITIONAL $0.07 PER PIECE.
2010-01-10

NEW STANDARDS FOR LETTER SIZED BOOKLETS
There are new standard for letter sized booklets begining on SEPT 9, 2009. All letter sized booklets will be required to be tabbed 3 times. Be aware that this will add to your processing time for this type of mail piece. The new standards are found at Booklet Standards
2009-07-27

TO ALL CUSTOMERS WHO DESIGN AND/OR LABEL THEIR OWN FLAT SIZED MAILINGS
For the past year we have been trying to notify all of our customers who do flat sized mailings about the new Flat regulations. As of Monday June 8th, if flats are not labeled according to the new regulations, they will be bumped up to 1st class mail. Flat books/catalogs must have the bound edge on the right hand side of the mail panel and the mail panel should be at the top of the mail piece. On flat sized envelopes if they are landscape design, the address label should be placed on the right hand side of the envelope (see the pdf). if the envelope is portrait designed, the mail panel should be at the top of the envelope. Please call if you have any questions. Bob 5-2256
Flat.doc   Flat.pdf
2009-06-05

New Postal Rates as of May 11, 2009
Click Here
2009-04-07

SORRY FOR THE INCONVENIENCE
OUR SERVER WILL BE DOWN AS OF 12:30PM OCTOBER 9TH UNTIL NOON OCTOBER 10TH, TO UNDERGO AN UPGRADE TO OUR SYSTEM. WE ARE SORRY FOR ANY INCONVENIENCE. PLEASE CALL 265-2256 WITH QUESTIONS.
2008-10-08

SORRY FOR THE INCONVENIENCE
OUR SERVER WILL BE DOWN FOR MAINTENANCE FROM 5:00PM FRIDAY 7/18/2008 UNTIL 5:00PM SUNDAY 7/20/2008.
2008-07-18

May Rate Case Changes
Click here for information about the upcoming rate case changes.
2008-02-28



 
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